Running a large car dealership means handling hundreds or thousands of vehicles. Slow, manual data entry often leads to mistakes that damage your credibility and impact your revenue.
Buyers expect accurate, up-to-date information on every listing. Your team needs to deliver precise vehicle data quickly, without the endless corrections. Every error in your vehicle listings costs you time and trust.
How long can you afford to keep risking it?
The Main Problem: Manual Data Entry Leads to Costly Mistakes and Damage Your Reputation
Imagine you run a busy car dealership, uploading dozens of vehicles to your website every day. Now ask yourself. “How many of those listings contain inaccurate or incomplete information?”
For one of our clients, that number reached 83%.
Mistakes in crucial details, like the year of manufacture, engine type, fuel type, or transmission, aren’t just minor typos. They lead to frustrated customers, broken trust, and complaints. When these errors pile up, they might easily destroy your dealership’s reputation.
And once your reputation suffers, rebuilding it can take a long time.
The Vincario Solution
What if your team didn’t have to enter any technical details manually?
With Vincario, all your dealership needs to do is enter the VIN for each vehicle. Our system automatically fills in the full, verified specification, including brand and model, engine type, transmission, fuel type, year of manufacture, trim level, and much more.
- No manual typing.
- No inconsistencies.
- No missing information.
- No unhappy customers writing angry emails about “wrong info in the ad.”
Each listing is accurate, complete, and ready to use in your internal system.
You’ll Save a Lot of Money, Too.
Let’s break it down.
Until now, most dealerships rely on staff to upload vehicle listings manually. Entering full specs takes 8–11 minutes per car. If your team uploads 10–20 cars per day, it will take 2–3 hours of repetitive admin work every single day.
At an average admin rate of €15/hour, this adds up quickly, not to mention the time wasted fixing errors and answering customer complaints. Dealers sometimes enter the same information twice, first on paper and then in the system.
With Vincario, you pay €0.20 to €0.49 per VIN decode, depending on volume. You get faster listings, verified data, and significant monthly savings.
Here’s what the numbers look like:
| Without Vincario | With Vincario | |
| Vehicles listed per month | 300 | 300 |
| Admin time required | ~50 hours | ~2,5 hours |
| Admin cost (at €15/hr) | €750 | €37,5 |
| Vincario cost (€0.30/VIN) | – | €90 |
| Total monthly cost | €750 | €127,5 |
| Monthly savings | – | €622,5 |
| Data quality | Error-prone | 99,8% Verified |
| Customer complaints | Frequent | Reduced |
Instead of paying more for manual work that leads to more mistakes, you get better specs for less money.
To show this with real data, we’ve created a short case study on how Vincario helped a car dealer reduce data errors.
Case Study
One of our clients, a large, multi-location car dealership group, was facing a serious problem. Their online vehicle listings were full of small but critical data errors. These included incorrect engine types, wrong transmission information, or outdated trim levels. The details are easy to miss when you’re manually uploading vehicles every day.
The impact on business?
Buyers were regularly submitting complaints, asking follow-up questions, or backing out of deals after discovering that the vehicle didn’t match what was listed. Over time, these issues were damaging customer trust and hurting the client’s reputation.
The Vincario Fix
After integrating the Vincario API, everything changed.
Now, instead of manually filling in vehicle specifications, employees only need to enter a VIN. Vincario automatically pulls and fills in all relevant technical data instantly and accurately.
The integration of Vincario delivered rapid, measurable results:
- 83% of existing listings were corrected automatically with verified data.
- New listings are now generated in seconds, not minutes.
- Customer complaints dropped significantly.
- Internal teams no longer waste hours verifying or fixing data.
- The dealership now maintains a centralized and accurate vehicle database across all locations.
Why Vincario Pays Off for Car Dealerships
This case study shows how much easier and more accurate vehicle listings can be with automation.
Instead of wasting time on manual data entry and fixing errors, your team gets complete, verified details instantly, just from the VIN.
Vincario is easy to set up, works with your internal system, and saves time and money from day one.
