Every minute of manual data entry is a lost opportunity.
The automotive leasing business is accelerating. If you’re a small or big leasing company handling hundreds or even thousands of contracts each month, speed and precision are must-haves.
Customers expect instant approvals and swift contract processing. Your team needs to process more cars with fewer errors, and they need to do it faster. And every minute spent manually entering vehicle data is lost.
The Main Problem: Manual Data Entry Slows You Down
Let’s look at a simple example. Imagine your company leases 100 cars per day. That’s 3,000 contracts per month. Each contract requires accurate details like:
- Brand and model
- Engine type
- Body style
- Year of manufacture
- Transmission
- Fuel type
- Trim level
- Technical specifications
- And dozens of other fields
Most companies enter this data into the contract manually. It takes around 10–15 minutes per vehicle just to complete these technical details. That’s 600+ hours of repetitive work per month that can be easily automated. Time that could be spent sourcing better vehicles, supporting customers, or closing more deals.
The Vincario Solution
Vincario automatically fills in all the technical vehicle data directly into your internal system or contract templates using just a VIN or vehicle ID.
The result?
- No more manual typing
- No more errors
- No more back-and-forth to verify car details
- Hours of repetitive work saved
Just clean, up-to-date vehicle data. Instantly. To illustrate what this looks like in real life, we’ve put together a short case study of a mid-sized leasing company that uses Vincario. Let’s examine how much time and money Vincario saves them each month.
Case Study
A mid-sized leasing company operates as a B2B across Central Europe. On average, they lease 3,000 new vehicles each month to their corporate clients. Every car contract must include full technical specifications, and until recently, those fields were filled out manually.
They had a small team of administrators responsible for entering all the necessary details like engine type, model, transmission, CO₂ values, and more. On average, it took one employee 12 minutes to process each contract, and the company paid €15 per hour for administrative work.
That means:
- 600 hours/month of manual data entry
- Costing €9,000/month in admin work alone
- With added risks of human error, outdated data, and contract delays
The leasing company integrated Vincario into their workflow. Instead of manual typing, they now decode each vehicle automatically using its VIN. The cost?€0.25 per decode, which equals €750 per month for 3,000 vehicles.
The result:
- 95% of admin work is gone
- Same contracts processed in minutes, not hours
- Savings of over €8,000/month
- The admin team can now focus on value-added tasks, such as deal structuring and customer care.
Manual vs. Automated: Monthly Breakdown
| Without Vincario | With Vincario | |
|---|---|---|
| Cars leased per month | 3,000 | 3,000 |
| Admin time required | 600 hours | ~15 hours |
| Admin cost (at €15/hr) | €9,000 | €225 |
| Vincario cost | – | €750 |
| Total monthly cost | €9,000 | €975 |
| Monthly savings | – | €8,025 |
| Accuracy & speed | Manual, slower | Instant, 100% verified |
If you’re leasing vehicles at scale, there’s no room for inefficiencies. Contact us to integrate Vincario into your processes and start saving hours and thousands of euros every month.
Why Vincario Pays Off
As the case study shows, automating vehicle data entry saves your time and unlocks capacity where it matters.
Instead of wasting hours on manual typing, your team gets verified, standardized data in seconds. Contracts go out faster. Errors disappear. Admin costs drop. And your people can focus on what actually drives growth.
Vincario integrates easily into your current systems and scales with you, whether you’re leasing 100 or 5,000 vehicles a month.
See what makes us the trusted partner for leasing companies. Schedule a Demo.
